STATE OF CALIFORNIA
SECRETARY OF STATE
1500 11TH STREET, 6TH FLOOR
SACRAMENTO,
CA 95814

 

TITLE 2.  ADMINISTRATION

DIVISION 7. SECRETARY OF STATE

 

ADOPTED CHAPTER 15.  TRUSTWORTHY ELECTRONIC DOCUMENT OR RECORD PRESERVATION, SECTIONS 22620.1 THROUGH 22620.8

 

Section 22620.7

Section 22620.7. Trusted Storage of Official Electronic Documents or Records.

To ensure that every official electronic document or record is considered to be a true and accurate copy of the original information received and before the original copy may be destroyed, at least two (2)  eparate copies of the official document or record must be created on electronic media meeting all the conditions of a trusted system as identified in section 5.3.3 Trusted system and legal considerations of “AIIM ARP1-2009 Analysis, Selection, and Implementation of Electronic Document Management  ystems,” approved June 5, 2009, which is incorporated by reference in this section.

The published version of the AIIM recommended practice may be downloaded directly from AIIM at www.aiim.org/standards, or from the Secretary of State at www.sos.ca.gov/archives/local-gov-program.

Authority Cited: Government Code section 12168.7

Reference: sections 25105, 26205, 26205.1, 26205.5, 26907, 27001, 27322.2, 34090.5, and 60203, Government Code; section 102235, Health and Safety Code; and section 10851, Welfare and Institutions Code.

http://www.sos.ca.gov/admin/regulations/

http://www.sos.ca.gov/admin/regulations/tech/electronic-docs/docs/20120709-final-approved-text.pdf