Human Resources (HR) departments serve and empower the people who make businesses and organizations successful

As businesses grow and compete for top talent, this requires instant access to employee information, accelerated processes and an unrelenting focus on the security of sensitive documentation throughout the employee lifecycle.

Combining industry-leading workflow automation, case management and integration with any HRIS/HCM system, Hyland solutions will put your HR department on the leading edge of employee recruitment, onboarding, file management and much more.

 

Integrate with your HRIS for a complete view of the employee

Hyland solutions compliment your existing HR IT investments, integrating with every major HCIS/HCM system and acting as a central repository for all your unstructured content. OnBase intelligently links HR files and processes to the corresponding employee data in other applications, offering HR staff a complete view of the information available for each employee from one screen.

 

 

FIND THE NEEDLE IN THE HAYSTACK

Today, it’s not uncommon for recruiters to be swimming in a sea of resumes and applications for a single open position. With so many applicants, it’s tough to find the flower among the weeds. OnBase takes out the busy work of shuffling paper to let your team focus just on evaluating skills and experience. It automatically sorts and distributes applications and resumes to the right people for review in your organization.

 With one place to go for applicant information, hiring managers and interviewers have all the information they need for interviews to go smoothly and to make smart decisions knowing they have a complete set of information.

Once you’ve chosen a candidate, OnBase creates consistent offer letters with document templates, routes them through approvals, and tracks changes by managers so your organization can get the offer letter out faster than the competition. 

 

SAFEGUARD EMPLOYEE FILES AND SUPPORT COMPLIANCE

Compiling, managing and tracking employee documents can be a nightmare. With mandates governing everything from age and disability discrimination to FMLA and OSHA, compliance is difficult and time-consuming, especially if you rely on paper and spreadsheets to keep track of it.

 With OnBase, each employee has their own virtual folders. As HR captures employee documents, they're automatically filed into the right electronic employee folder. And OnBase tracks any missing documents in the folder.  Running a report across all folders gives a quick view into what documents are missing across the employee base.

These folders also have specific security settings restricting view of the entire folder or just certain documents within that folder. It can also deny change or printing rights for certain users, making sure that employee files are much more secure than they would be on paper files.

 With such smart security, you can let employees access documents for their direct reports or themselves without opening the files up to risk, but easing the process on HR and employees. With a simple search, employees can look up documents such as benefits plans, personal work hour records or the status of requests without involving HR employees each time, freeing HR to focus on tasks at hand. Also easing administration, HR can issue policy changes or other essential communications.

 Continuing to support compliance and security, OnBase can also handle document retention and records management. Once an employee file has reached the end of its lifecycle, OnBase can purge it automatically or prompt HR to review.

With OnBase document management for HR, organizations can manage employee documentation from recruiting to separation and beyond. Throughout the employee lifecycle, documents are secure, kept in compliance and easy to work with, letting HR focus on what really matters – getting and keeping employees.

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